Executive Assistant

Executive Assistant - C-Suite Support

Dallas, TX | $85,000-$95,000 + Bonus Eligible

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Location: Uptown Dallas, TX - beautiful, brand new high-rise office

Benefits: M/D/V, Short-Term/Long-Term Disability, 401K + Match, PTO + 10 Paid Holidays + 2 Floating Holidays

Overview

A private financial services firm is seeking a polished and proactive Executive Assistant to support senior leadership, including members of the C-suite. This role is ideal for someone who is confident navigating complex calendars, coordinating travel and vendor processes, and building board-ready presentations.

The team is high-performing, fast-paced, and deeply collaborative. The role requires someone who can take initiative, create structure, and operate with exceptional professionalism. A background supporting executives at the VP or C-level is essential.

Key Responsibilities

• Manage complex calendars and coordinate high-level meetings with internal and external stakeholders
• Oversee travel logistics and process expense reports (Concur)
• Create and polish PowerPoint presentations for leadership and board meetings
• Coordinate and manage documentation for vendor onboarding
• Support project-based work and help shepherd initiatives across business functions
• Act as a liaison between executives and internal departments, ensuring timely communication and execution

Qualifications

• 5+ years supporting senior executives in a high-accountability environment
• Strong proficiency in Microsoft Office, especially:
  • Excel (VLOOKUP and Pivot Tables a plus)
  • PowerPoint (must be able to create decks from scratch with branding in mind)
  • Outlook and Teams
• Experience managing vendor contracts, expense reporting, and calendaring for multiple leaders
• Clear, confident communication and strong judgment; can represent executives professionally
• A solutions-focused mindset and willingness to take initiative